To compress the size of an Excel spreadsheet file, follow these steps:

  1. Choose the “Compress” tab on the ribbon.
  2. Click on the “Compress” button.
  3. Enter a value in the “Compress Size” field and click on the “Apply” button.

Steps to Compress Spreadsheet Files Size in Microsoft Excel

Audit a large Excel file

Auditing an Excel workbook can help ensure accuracy and completeness of data. Before reducing the file size, it is important to make sure all data is accurate and complete. ..

  1. Copy the entire Excel file to a new location.
  2. Rename the file " heaviest_sheets.xls" to " heavy_sheets.txt"
  3. Open the “heavy_sheets.txt” file in a text editor and remove all of the content except for the following:
  4. Type “sheet1” into the cell in which you want to find the sheet’s name (in this case, sheet1), and press enter
  5. Type “sheet2” into the cell in which you want to find the sheet’s name (in this case, sheet2), and press enter
  6. Type “sheet3” into the cell in which you want to find the sheet’s name (in this case, sheet3), and press enter
  7. Type “sheet4” into the cell in which you want to find the sheet’s name (in this case, sheet4), and press enter
  8. Type “sheet5” into the cell in which you want to find the sheet’s name (in this case, sheet5), and press enter
  9. Type “sheet6” into the cell in which you want to find the sheet’s name (in this case, Sheet6), and press enter

Open the “Excel” file where you saved your data.

Microsoft has announced that it will be displaying file name extensions in the “Vision” tab of the File Explorer. This change is designed to make it easier for users to identify and manage files. ..

If you want to open the file in Excel 2016, change the extension to “.xlsx”. ..

Then open the zipped folder and go to Worksheets.

Remove conditional formatting

  1. Select the cells you want to format.
  2. In the Home tab, click Conditional Formatting.
  3. In the Format Cells dialog box, select the condition you want to apply (such as Value).
  4. Click OK.
  5. The conditional formatting will be applied to the selected cells, and any changes you make will be reflected in the next time you open your spreadsheet. ..

Some formatted cells on your sheet.

I clear all the rules on the Home tab, and then clear from selected cells.

To clear all conditional formatting from a worksheet:

  1. Choose Clear rules from entire sheet from the Format menu.
  2. Select all the cells you want to format, and then click OK. ..

Compress Images in Excel

The cardinal rule is to keep images out of Excel. It’s a good practice to always compress images if you need to use them.

I want to lighten up this photograph of a woman with a bright smile.

I select the JPEG format I click on the “Save As” button I save the image to my computer’s hard drive ..

We recommend unchecking the first box to compress all images inside your Excel file.

Resolution: You can choose the resolution you want. Email recommended. ..

Eliminate hidden data (sheets, rows and columns)

We recommend that you apply this step last as it can break formulas and cannot be reversed! Make a copy first. Let’s start with sheets!

Select “Open in new window”

For each leaf, repeat the previous steps, but this time add an extra line: For each leaf, add an extra line: Repeat the previous steps for the entire tree

To create a table, we need to specify the number of columns and rows. A table has a number of columns and rows specified when it is created. To create a table, we need to specify the number of columns and rows. ..

Select all the leaves on the screen.

To select all of the data in a table, right-click on the table and select “Select All.” ..

Final Words

In most corporate situations, the Microsoft Office suite has evolved into a necessary software package for businesses. As part of the Office package, MS Excel is a tool that allows us to use tables (with rows and columns) to store our data and perform various operations using Excel features. Excel has become a staple software for most companies and people. One of the ways that we can save space on our computer is by compressing the size of our spreadsheet files. This can be done by using certain Excel features, such as compression, which we will discuss in this article. Compressing the size of our spreadsheet files can help us conserve disk space on our computer and make it easier to manage our data. ..